Managing Microsoft 365 groups
*These are step by step from Administering Microsoft O365 training. *They'll need to be configured specifically to Husco. Capturing the knowledge first.
Managing Microsoft 365 groups
Earlier in this lab, you added several new Microsoft 365 user accounts. As you continue in your role as Holly Dickson, Adatum's Enterprise Admin, you now want to investigate implementing Microsoft 365 groups. In this exercise, you will create two new Microsoft 365 groups and then manage the groups by assigning users to them. You will also analyze the effect on group members when you delete a group.
Task 1: Creating Microsoft 365 groups
In your role as Holly Dickson, you now want to implement Microsoft 365 groups as part of your pilot project. In this task, you will add two Sales-related groups and a group for Accounts Receivable users. You will then delete one of the Sales groups and verify that deleting a group does not delete the user accounts that were members of the group.
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You should still be logged into the LON-CL1 VM as the Administrator account with a password of Pa55w.rd.
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The Microsoft 365 admin center should still be open in the Edge browser from the prior exercise, and you should be signed into Microsoft 365 as Holly Dickson (Holly@domain.com). In the Microsoft 365 admin center, expand Teams and Groups in the navigation pane on the left, and then under it, select Active teams and Groups.
- In the Active teams and Groups window, select Add a group on the menu bar at the top of the page.
- In the Choose a group type pane that appears, the Microsoft 365 group type is selected by default. Accept this value by selecting Next.
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In the Set up the basics window, enter Inside Sales in the Name field and Collaboration group for the Inside Sales team in the Description field and then select Next (if you leave the Description field blank, you must still select it to enable the Next button).
- In the Assign owners window, select + Assign owners, which displays the list of active users. Select Alan Yoo, then select Add (1) and then select Next.
- In the Add members window, select Next.
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In the Edit settings window, enter insidesales in the Group email address field.
Note: To the right of the Group email address field is the domain field. It’s already prefilled with the @lab18372685.godeploylabs.com domain, which is set as Adatum's Default domain. This is different from adding users in that no other domains appear; therefore, you must leave this value as is.
After configuring this field, the Inside Sales group email address should appear as: insidesales@lab18372685.godeploylabs.com
After configuring the email address, under the Privacy section, leave the default setting of Public and leave the check box selected to Create a team for this group. Click Next.
- On the Review and finish adding group window, review the information and if anything needs to be changed, select the appropriate Edit option; otherwise, select the Create group button at the bottom of the page.
- On the New group created window, the message that appears at the top of the page that indicates it may take up to 5 minutes before the group appears in the list of active groups. Since you will adding additional groups, under the Next step section towards the bottom of the page select Add another group. If you already closed this window, then from the Active groups page, select Add a group.
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Repeat steps 4-9 to add another group with the following information (this time select Close once the group is added and not the Add another group option):
- Under Role assignment, check the box that indicates Azure AD roles can be assigned to the group, then click Next
Note: There is no email address, or privacy setting for Security groups :::
- In the Active groups window, if both new groups do not appear in the list, select Refresh on the menu bar above the list. Both groups should now appear (you may have to wait a few minutes and then Refresh again).
- You’re now ready to add members to the groups. In the list of Active groups, select the Inside Sales group, which opens a window for the group.
- In the Inside Sales window, the General tab is displayed by default. Select the Membership tab.
- Select Members, you can see that there are zero (0) members. Select Add members and owners to add members to the group.
- In the Inside Sales group window, select Add members. This displays the list of active users.
- In the list of users, select Ada Russell and Alan Yoo and then select Add (2).
- Select the X in the upper right-hand corner to close the window.
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In the Active groups window, select Add a group on the menu bar and then add a new group with the following information:
- Under Role assignment, check the box that indicates Azure AD roles can be assigned to the group, then click Next
- If the Accounts Receivable group does not appear in the Active groups list, select Refresh on the menu bar (you may need to wait a few minutes and then Refresh again). The group should now appear.
- In the Security groups list, select the Accounts Receivable group, which opens a window for the group.
- In the Accounts Receivable group window, select the Members tab.
- In the Members tab, you can see that there are zero (0) group owners and members. Select View all and manage owners to add an owner for the group.
- In the Accounts Receivable group window, select +Add owners. This displays the list of active users.
- In the list of users, select Libby Hayward and then select Add (1).
- Select the <- in the upper left-hand corner of the window to go back to the Accounts Receivable window.
- In the Members tab of the Accounts Receivable window, select View all and manage members to add members to the group.
- In the Accounts Receivable window, select +Add members. This displays the list of active users.
- In the list of users, select Libby Hayward and then select Add (1).
- Select the X in the upper right-hand corner to close the window. This will return you to the list of Active groups.
- You now want to test the effect of deleting a group. In the list of Active groups, select the vertical ellipsis icon (More actions) to the right of the Inside Sales group. In the menu box, select Delete team.
- In the Delete Inside Sales? window, select the Delete team button.
- On the Inside Sales was deleted window, select Close.
- This will return you to the list of Active groups in the Microsoft 365 admin center. The Inside Sales group should no longer appear.
- To verify whether deleting this group affected any of its members, in the left-hand navigation pane of the Microsoft 365 admin center, expand Users and then Active Users.
- In the list of Active Users verify that the two members of this group, Ada Russell and Alan Yoo, still appear in the list of users. This verifies that deleting a group does not delete the user accounts that were members of the group.
- Leave your browser and all tabs open and proceed to the next lab exercise.
Results: After completing this exercise, you should have created and managed Microsoft 365 groups and security groups.