Configuring Microsoft 365 groups
*These are step by step from Administering Microsoft O365 training. *They'll need to be configured specifically to Husco. Capturing the knowledge first.
Configuring Microsoft 365 groups
Holly Dickson is ready to finalize user collaboration in Microsoft 365 by implementing Microsoft 365 groups, which help in collaboration and teamwork, are available across all Microsoft 365 services, and are highly integrated with all Microsoft 365 services. Microsoft 365 groups, which are part of Azure Active Directory, are only available in Microsoft 365. Each Microsoft 365 group has a mailbox, a calendar, a Microsoft OneNote notebook, and a OneDrive for Business site collection.
In this exercise, Holly will configure a private Microsoft 365 group through the Microsoft 365 admin center. For comparison purposes, she will then create a public group through Windows PowerShell. She will complete this process by exploring the Microsoft 365 group components.
Task 1 - Configure a private Microsoft 365 group
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On LON-CL1, you should still be logged in as the ADATUM\AdatumAdmin with a password of Pa55w.rd.
- In the previous lab exercise involving Microsoft Yammer, you logged into Microsoft 365 as Holly Dickson. In your Edge browser, you should still have a tab open for the Microsoft Office Home page. In the the Microsoft Office Home page, select Admin to open the Microsoft 365 admin center.
- In the Microsoft 365 admin center, select Teams & Groups in the left navigation pane and then select Active teams & groups.
- In the Active teans and Groups window, select Add a group on the menu bar at the top of the page.
- In the Choose a group type pane that appears, the Microsoft 365 group type is selected by default. Accept this value by selecting Next.
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In the Set up the basics window, enter Finance in the Name field and Collaboration group for the Finance team in the Description field and then select Next (Note - if you leave the Description field blank, you must still select it to enable the Next button).
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In the Assign owners window, click + Assign owners and enter MOD in the Owners field, which will display the list of active users whose first name starts with MOD. Select MOD Administrator and then select Next and Next again to skip the members section.
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In the Edit settings window, enter Finance in the Group email address field.
Note: To the right of the Group email address field is the domain field. It’s already prefilled with the @lab18372685.godeploylabs.com domain, which is set as Adatum's Default domain. This is different from adding users in that no other domains appear; therefore, you must leave this value as is. If your domain is different from the value above, Please amend the default domain in the domain settings.
After configuring this field, the Finance group email address should appear as: Finance@lab18372685.godeploylabs.com
After configuring the email address, under the Privacy section, select Private, and leave the check box selected to Create a team for this group. Select Next.
- On the Review and finish adding group window, review the information and if anything needs to be changed, select the appropriate Edit option; otherwise, select the Create group button at the bottom of the page.
- On the New group created window, note the message that appears at the top of the page that indicates it may take up to 5 minutes before the group appears in the list of active groups. Select Close
- On the Active groups window, select Refresh on the menu bar to refresh the list of active groups. You may have to wait a few minutes and refresh again. Once the Finance group appears in the list, select the group.
- In the Finance pane that appears, the General tab is displayed by default. Select the Membership tab.
- Click the Members tab and select Add members.
- In the Finance group window, select + Add members. This displays the list of current users.
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Search for and select Joni Sherman and then select Add.
- Close the Finance group pane by selecting the X in the upper right-hand corner.
- Leaver your Edge browser and all its tabs open and proceed to the next task.
Task 2 - Configure a public Microsoft 365 group with Windows PowerShell
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On LON-CL1, you should still be logged in as the ADATUM\AdatumAdmin with a password of Pa55w.rd.
- Right-click Start and select Windows Terminal (Admin). You will be presented with an elevated Powershell window.
- Within the PowerShell window, run the following command:
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Install-Module ExchangeOnlineManagement
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When prompted, type Y and then press enter. Wait for the installation to complete.
- In Windows PowerShell, at the command prompt type the following command and then press Enter to store your administrative credentials as a macro ($cred):
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$cred = Get-Credential
- In the Windows PowerShell credential request window, sign in as domain admin and enter the password.
- At the command prompt type the following command and then press Enter to create a session with Microsoft Exchange Online:
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Connect-ExchangeOnline -Credential $cred
- At the command prompt type the following command and then press Enter to create a new public Microsoft 365 group called Planning :
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New-UnifiedGroup -DisplayName "Planning" -Alias "Planning" -EmailAddresses Planning@domain.com
- At the command prompt type the following command and then press Enter to add the MOD Administrator as the owner for the group:
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Add-UnifiedGroupLinks "Planning" -Links Admin@domain.com -LinkType Owner
- At the command prompt type the following command and then press Enter to add Ada Russell as a member of the group:
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Add-UnifiedGroupLinks "Planning" -Links Ada@domain.com -LinkType Member
- Minimize the Windows PowerShell window and proceed to the next task.
Task 3 - Explore the Microsoft 365 group components
In this task, you will log into Microsoft 365 as the MOD Administrator, who is the owner of the Planning group. You will then see how the Planning group is accessible to the MOD Administrator in Outlook, since the MOD Administrator is an owner of this group. You will send an email from the MOD Administrator to the Planning group. You will also send a meeting request from the Planning group to Joni Sherman. You will then create a document for the Planning group. Finally, Joni Sherman will join the Planning group and verify that received the email from the MOD Admin to the Planning group, and that she can access the document created for the group.
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On LON-CL1, you should still be logged in as the ADATUM\AdatumAdmin with a password of Pa55w.rd.
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In your Edge browser, you should still be logged into Microsoft 365 as Holly Dickson. Sign out of Microsoft 365 as Holly, close all your browser tabs except for your sign out tab, and then navigate to https://portal.office.com. Log in as the MOD Administrator <span class="text-danger">unrecognised token ($gd.com(spM365Tenant).username)</span> with the tenant admin password <span class="text-danger">unrecognised token ($gd.com(spM365Tenant).password)</span>
- On the Microsoft Office Home tab, select Outlook.
- In Outlook, scroll to the bottom of the folder list in the left-hand pane. Under the Groups section, select Planning.
- In the Planning pane that appears, select Send email.
- In the message window, the Planning group is prefilled in the To field. Enter a subject and some text in the message and then select Send.
- In the Planning pane, select the calendar (Go to the group calendar) icon that appears to the right of Send email the you previously selected. This will open a new tab in your browser and take you to the Planning group's calendar.
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In the Planning group's calendar, select New event. In the Details pane for this event, type Planning group meeting for the title, schedule it for tomorrow, and then select Save.
- Close the tab for the Planning group's calendar.
- In your Edge browser, in the Mail - MOD Administrator tab, select the calendar icon. Ensure the Planning group's calendar synchronizes with the Admin’s personal calendar.
- In Outlook, scroll to the bottom of the folder list in the left-hand pane. Under the Groups section in the left-hand pane, select Planning once again.
- In the Planning pane, select the file (Go to the group files) icon that appears to the right of Send email the you previously selected.
- In the Documents window for the Planning group, select +New in the menu bar at the top of the form. In the drop-down menu that appears, select Word document.
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In Word Online, type some text into the blank document. When you see Saved in the title bar, select File in the menu bar, select Save as, and then select Rename. In the File name window, enter Planning Review as the name of the document. Select the document and note the change to the file name at the top of the form.
- Close the Word Online tab in your Edge browser.
- In the Planning group pane, if the original document name (Document.docx) appears in the list of files rather than the new name you assigned, select the Refresh icon to the left of the address bar. Once the Planning group's Files page refreshes, you should see the renamed document.
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On LON-CL1, open a New InPrivate Browsing window in Microsoft Edge. You will log into Microsoft 365 as Joni Sherman. Because the Planning group is a Public group, Joni can add herself to the group.
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In the new InPrivate browsing window, enter https://portal.office.com in the address bar and then sign in as JoniS@domain.com and use <span class="text-danger">unrecognised token ($gd.com(spM365Tenant).userPassword)</span> as the password.
- In the Microsoft Office Home page, select Outlook.
- In Outlook, scroll to the bottom of the folder list in the left-hand pane. Locate the Groups section, then right-click on Groups and in the menu that appears select Discover groups.
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In the Discover groups window, enter Planning in the Search for groups field and then press Enter to search for the group.
- The search should return the Planning group. Select the Join button. Once the Join button changes to Joined group, close the Discover groups window.
- In Outlook, in the folder pane on the left, the Planning group should now appear under the Groups section. Select the Planning group.
- Verify that the email from the MOD Administrator to the Planning group appears.
- Select the Go to group files icon.
- On the Files page, verify the Planning Review.docx file appears. This is the document the MOD Administrator created for the Planning group.
- Close the InPrivate browsing session for Joni Sherman.
- On the Microsoft Office Home page, select the user icon (the circle with MOD Administrator's MA initials in it) in the upper right-hand corner, and in the My account window that appears, select Sign out. Once you are signed out, close all other tabs, and then close Microsoft Edge.
Results: After completing this exercise, you should have configured Microsoft Microsoft 365 groups at Adatum.